Apartment Blog

There are a lot of different versions out there of how the Seven Deadly Sins apply to social media but here are some that For Rent Media Solutions has put together to assure that you are making the most of your social media marketing campaign.

1.      Don’t Bite Off More Than You Can Chew

We have all been there before and understand this one. When most companies enter the social media landscape they want to have a presence everywhere. In order to be effective both with time and resources, you need to have goals and a solid strategy to support them. It is not necessary to have an account on all of the social networking sites. Choose one or two platforms that best match your goals and target audience and get to know how they work. 

2.      Don’t Get Greedy

One of the main reasons businesses enter the realm of social media is to build relationships with consumers and increase their brand awareness; however this does not mean you need to solely promote it while you are on these sites. Follow the 80/20 rule. 80% of the content you are submitting, sharing, tagging and commenting on should not be yours. Don’t consistently link your content. Offer help to others that genuinely and directly benefits them, not you. Provide value to the conversation and become a trusted member of the community. Move people to engage your brand and be collaborative. You can only build a community by contributing and that contribution needs to provide value for the consumers. Only then will they begin to trust your brand.

3.      Don’t Lose Sight Over Quality vs. Quantity

Social media is about quality not quantity and it should not be looked at like a popularity contest. Having the highest number of followers and fans is not what it is all about. Take the time to build a targeted list even if it is smaller and takes longer. It is important to have followers that take action versus having thousands of followers/fans that will never convert. Social media is about building relationships, so you will also want to make sure that you can manage the relationships that you have.

4.      Don’t Try to Control It
Your relationships are your brand. Anyone can blog, tweet or Facebook message about a good or bad experience they had with your product and it can be seen by millions of people. Embrace the transparency of social media because people are talking about your communities whether you like it or not. We can all learn a lesson from the recent experience of a property management company that is suing a former resident for $50,000 over a tweet complaining about mold. Read more here: What the Horizon Realty Fail Can Teach You About Social Media. Within a few hours, Horizon    Realty became a “trending topic” on Twitter, which means that Horizon was one of the most talked about topics on Twitter. Although trending topics on Twitter tend to be short-lived, the reach and distribution of social media goes further than Twitter.

 If you try to control the message too much, you will lose control. Rather than be fearful of messages made about your brand, engage. Use it as an opportunity to display your customer service and you will win customers for life.

5.      Don’t Be Fake
As we’ve mentioned before, social media is very transparent.  Consumers will know if you’ve entered a space with the intention of only promoting your business and not engaging in conversation with them. This is a big mistake businesses are making. Your company needs to be honest and personable in the online space in order to build relationships, loyalty and trust. It’s ok to make a mistake, admit when you are wrong and move on. People want to do business with people NOT with companies so talk to them versus talking at them.

6.      Don’t Be Lazy
Not only do you need to be honest, but you need to be THERE! Don’t get in the mindset of “Set It and Forget It.” Your brand needs to be involved more than just once a week and response time  is critical. You have to write interesting content, you have to stay current, and you have to be willing to show up and put forth the effort. This is a relationship that needs continuous nurturing.  Setting up profiles on social media Web sites is easy. However, growing those profiles and keeping those profiles alive require time, dedication and resources.

7.      Don’t Be In Violation Of Fair Housing
Fair Housing laws are still applicable with social media. Generally, any postings online should be considered the same as email or text messages. This information is discoverable and can lead to liability. Posting photos of residents and employees? Get a model release and consider fair housing implications! Posting endorsements, testimonials and raves from your residents?  Get endorsement permission! Allowing unmonitored and uncontrolled posts?  Know how to respond to “bad press” about your community. Monitoring and controlling the posts?  Your liability increases - libel and fair housing issues.

Pick up any magazine within the multi-family housing industry or attend an educational conference, and it is likely you will find something about fair housing.  This issue is important to our industry for many reasons, including the dollar impact of not being in compliance with the fair housing laws. If you are charged with discrimination, the defense costs are high, not to mention perhaps having to pay to either settle the case or satisfy a judgment.  You have protected your business and yourself from the ramifications of a fire, a slip-and-fall, or the myriad of other events that create liability for you as a landlord.  But what about fair housing insurance coverage?  Do you have it?  Do you not have it?  Do you know?  Do you really need it?  Do you care (probably, since you are reading this article)?  Is there really any such thing? 

Yes, there is coverage available. But it is up to you to find it, evaluate it, and make good business decisions regarding your needs. This article won’t give you all the answers, and will most likely raise more questions for you, but it is a good starting point for you to dialogue with your insurance agent or carrier.  So, here goes…

The first step is to see if you have coverage:

1. Keep in mind that your General Liability and Directors & Officers policies will likely not provide you with fair housing protection.  Personal Liability policies may (or may not!) provide coverage, but Professional Liability will often do so.
2. Check the AM Best’s rating (FSR - Financial Strength Rating) for your carrier’s ability to meet its obligations to you as a policyholder.
3. Discuss whether the carrier is “admitted” or “non-admitted/unauthorized” in the state or states in which you have properties and do business.
4. Next, open up a discussion with your agent/carrier about “Discrimination Coverage” or “Tenant Discrimination Liability Insurance.” The term “fair housing insurance” is not generally used in the insurance industry.

Now, let’s say that your agent/carrier assures you that you have the coverage or that you will be able to buy it. You’re all set now, right?  No, not at all.  As a smart business person you need to know what it is that you have bought or will buy.  And what you think you “see” is not necessarily what you might actually “get.”  You need to know:

1. Are you covered for intentional acts of discrimination?
2. Are you covered for punitive damages? There have been fair housing cases with punitive damages in excess of a million dollars, and one non-landlord fair housing case with punitive damages awarded at one hundred million dollars (that’s $100,000,000 and not a typo!).
3. Are you covered for civil penalties, emotional distress, compensatory damages, legal fees and settlements?
4. There are so many people for whose acts you are responsible.  Are you covered for the issues created not just by your regular employees, but also part-time, temporary, and leased employees, as well as volunteers?  What about issues created by residents, or your contractors and vendors?
5. Are you only covered during the leasing/application process?  What about coverage as relates to residents during their tenancy with you?  (In fact, most complaints are filed by current residents for harassment, evictions, different terms and conditions of their leases, and denial of requests for disability accommodation.)
6. Are you covered for groundless or false claims?  Defending these can cost thousands of dollars!
7. Are you only covered for actual lawsuits?  What about formal complaints made to HUD?  What about an informal claim made to you?  Keep in mind that you likely have a responsibility to notify your carrier even when someone just mentions a fair housing issue to you.  What is the time frame for notification?  And what can it cost you for failure or delay in notification…you may invalidate the coverage entirely!
8. Are you covered for prior acts, those which may have occurred before your policy went into effect?
9. Can you choose your own attorney?  The answer is “not always” and this can be to your detriment.  Attorneys who are familiar with fair housing complaints, the various enforcing agencies and investigators, can often get a situation handled quickly and resolve it efficiently because of their expertise.  A carrier’s attorney may not be able to do that and can run up hours of legal fees while trying to learn about this specialized area of the law.
10. Will the carrier pay up front, as you accrue expenses, before the case concludes?  Keep in mind that fair housing cases (and their costs) can, and do, go on for years and years.  Your carrier may give you a “Reservation of Rights Letter” - they’ll pay you now, but if the event turns out to be non-insurable at its conclusion (perhaps for intentional discrimination), then you will be required to give the money back and pay your own judgment to boot!
11. Who controls a possible settlement; you or the carrier?  Most cases are settled, and few actually make it into an administrative or federal district courtroom.
12. Is there a “hammer clause” regarding settlement?  If you refuse to agree to a settlement offer and insist on going to court, but then lose more than you could have settled for, guess who pays the difference?  (Hint- if there is a hammer clause, it won’t be your carrier who pays.)
13. Will a settlement affect your tax credit properties?  If you are found to have discriminated, you bet. If you settle and thus “admit” liability or lose in a lawsuit, you stand a good chance of losing your tax credit status.

A fire can occur at your community, someone can slip and fall.  There could be wind damage, hail damage, a tragic drowning in your pool.  You have likely protected yourself from these possibilities with insurance.   But be sure that you have done what you can to also protect yourself from the wrongful denial of a reasonable modification or accommodation request; sexual harassment or harassment based on protected class status; eviction or differential treatment because of protected class status; saying the wrong thing; treating applicants differently; linguistically profiling on the telephone; having community rules that unreasonably target children; automatically evicting the mentally disabled; not allowing assistance animals in pet-free properties; failing to have accessible housing where required or failing to allow modifications for the disabled.  These are the most common bases for fair housing complaints.

Make smart business decisions.  You may be disinclined to pay the premiums for tenant discrimination insurance yet just a few hours work on a fair housing issue may result in legal fees that are as high as the premium for coverage would have been.  Know what you are buying. Hopefully the ideas shared above will help you evaluate that. And consider this closing message from this trio of authors…complying with fair housing law is the right thing to do and avoiding fair housing complaints in the first place is the best insurance of all. 

REQUIRED LANGUAGE FOR ALL REPRINTING OF THIS ARTICLE:  “Fair Housing Focus” is written by Nadeen Green, Senior Counsel with For Rent Media Solutions^TM, Anne Sadovsky, CSP, CAM, CAPS, RAM and DJ Ryan, Fair Housing Specialist, Kimball, Tirey & St. John, LLP.  The information contained in this article is not to be considered legal advice, and the authors and their companies strongly suggest that you consult with your own counsel as to any fair housing questions or problems you may have.

Mobile marketing is on the leading edge of making life easier for apartment renters on the go. Now, more than ever, marketers understand the need to integrate mobile into their multi-channel branding, customer acquisition and customer retention plans. Mobile marketing is most effective when your listings have a presence on mobile Web sites, mobile applications (i.e. iPhone® and GPhone applications), and through text messaging. Don’t limit your marketing potential! An effective mobile marketing strategy should start with a strong mobile Web site. Renters can view your listings any time, any place from the ForRent.com mobile site. In addition to receiving more than 845,000 pageviews in the last 90 days, the ForRent.com mobile site has also received more than 865,000 clicks. Be sure to reach renters through online video as well. More than 80.7% of mobile users coming to the ForRent.com mobile Web site can view video.

iPhone apps are popular; our app has been downloaded more than 40,000 times. One out of six ForRent.com mobile consumers utilize ForRent.com applications. However, the iPhone only captures 25% of the mobile phone market share. ¹   In addition, 16% of ForRent.com mobile users are using our apps and 83.7% are using our mobile Web site. Usage of mobile Web sites greatly outpaces usage of HTML sites on smartphones¹. The most popular apps are used for entertainment purposes, such as games. Apple® does not provide detailed metrics for application use. Find out the iTunes App Store Categories and the Top-Sellers here.

Over the past 90 days, more than 35,000 text messages have been sent to property managers regarding ForRent.com properties. For Rent Media Solutions^TM offers the ultimate Mobile Marketing Solution for your advertising needs by providing multiple ways for apartment seekers on the go to search for an apartment.

Find out which mobile devices and manufacturers apartment renters are using to find your listings on ForRent.com’s mobile Web site here.

ForRent.com mobile users view your listings on the mobile site through these cell phone manufacturers:

• Apple 48.3%
• RIM ( BlackBerry®) 20.5%
• T-Mobile® 8.6%
• Samsung 5.3%
• Palm 4.9
• LG 3.6
• Other 8.5%

* Apple mobile device usage increased 27.9% from June to July.

* RIM mobile device usage increased 81.7% from June to July.

* T-Mobile mobile device usage increased 80.25% from June to July. 

The following are the top mobile devices by the top three manufacturers ForRent.com mobile consumers are using to view your listings:

Apple

• Apple iPhone 38.9%
• Apple iPod® Touch 9.4%

RIM

• BlackBerry 8330 7.8%
• BlackBerry 8320 3.6%
• BlackBerry Storm 2.7%
• BlackBerry Pearl 1.2%

T-Mobile

• T-Mobile G1^TM 8.1%
• T-Mobile Dash 0.5%

The ForRent.com mobile site adjusts to the dimensions of our users’ screens, reformatting for easy viewing and use. Most consumers are viewing your listings on the following screen sizes:

• 320 x 480: 48.7% of mobile views
• 320 x 240: 17.4% of mobile views
• 480 x 320: 8.7% of mobile views
• 320 x 320: 4.3% of mobile views
• 240 x 260: 3.2% of mobile views
• Other: 17.6% of mobile views

ForRent.com mobile users view your listings through these cell phone operating systems:

• MacOS X: 48.3% 
• RIM: 20.7% 
• Unknown:16.5%
• Linux: 8.5%
• Windows: 5.9%
• Symbian: 0.1% 

ForRent.com wants to make sure that we are reaching apartment renters and prospective apartment renters any time, any place.  We want to make the apartment search process easier for you! So we post our apartment videos on various social networking and video sharing sites!  We upload videos to our video syndication network which consists of a variety of sites such as: YouTube, MySpace, Yahoo, Dailymotion, AptsVideo and many others. These videos really provide a rich cinematic view of both the apartment community and the surrounding area.

Take a look at these…..

ForRent.com Apartments in the West Region:
Tuscaro Apartments in Sacramento, CA
Cirby Oaks Apartments in Roseville, CA

ForRent.com Apartments in the South Region:
Golf Brook at Sabal Point Apartments in Longwood, FL
Aqua at Millenia Apartments in Orlando, FL
Waterford Place Apartments in Memphis, TN

ForRent.com Apartments in the Midwest Region:
The Landing at Park Shore Apartments in Milwaukee, WI
Riverwalk Apartments in Minneapolis, MN
Pointe 400 Apartments in St. Louis, MO

ForRent.com Apartments in the South West Region:
Advenir at Foxmoor Apartments in Dallas, TX
Fairfield Trails Apartments in Houston, TX
City Scape Apartments in Dallas, TX
The Davenport Apartments in Dallas, TX
Rock Creek Apartments in Dallas, TX
Josey Place Apartments in Carrollton, TX
Reserve at White Rock Apartments in Dallas, TX
Claridge Apartments in Houston, TX
Meadow in the Village Apartments in Dallas, TX

If you’re like me you know the benefits of going green. We preach it all the time in our Apartments Going Green articles; it helps save the earth’s resources and the green in your wallet (money). But what are some unique reasons, perhaps some you didn’t think of before, for going green? Well, I turned to my favorite place for answers, Yahoo Answers and Google, to find some. They require some creative thinking, but I think you’ll like the reasons we’ve come up with…

1. It’s fun! You can totally make a game of recycling with a group of your friends or even a competition to see who the best is.
2. It’s empowering. Can you imagine the kind of high you’ll feel from helping the environment? You will have a since of pride that you are helping change the world for the better!
3. You’ll resemble your favorite celebrity! Many celebrities are taking the world by storm to try and get people more involved in environmentally friendly ways.
4. You’ll be viewed as stylish and trendy. The ‘hot’ thing right now is to ‘go green’. Many stores are printing t-shirts with phrases about going green, making recyclable bags with fun slogans, etc. You’ll be ‘in’ to your friends & family.
5. Green is a cool color that looks good on you! Many going green items are in fact green in color. When you think of going green, you think of Mother Nature, which is green. And, as we mentioned earlier, it helps save you some green in your wallet. This fabulous color will be all around you, and why not? You look good in green!!

Americans are finding that renting an apartment is an increasingly attractive option especially considering its affordability when compared to the housing market.  But it really depends on where you live. Business Week worked with the research firm Reis and came up with a list of large metropolitan areas with the most affordable rents. You’ll be amazed at some of the average rents these large metros have!

1. Oklahoma City, OK. Average rent: $543
2. Columbus, OH. Average rent: $677
3. Indianapolis, IN. Average rent: $675
4. Kansas City, MO. Average rent: $701
5. Fort Worth/Arlington, TX. Average rent: $718
6. Cincinnati, OH. Average rent: $710
7. Denver/Aurora, CO. Average rent: $887
8. Greenville, SC. Average rent: $887
9. Houston area, TX. Average rent: $769
10. Dallas/Irving, TX. Average rent: $814

Being from Hampton Roads, VA, I am amazed that some of these larger city areas have the same, if not lower, average rents as where I live! How about you, do you find this shocking at all?

“These results are based on  metro areas with populations of at least 1 million are ranked based on average asking rent as a share of income. The highest-ranked metros have the lowest share of income used for rent. Fourth-quarter 2008 average asking rent is a blended average for all sizes of apartments and does not include landlord discounts or other incentives. The populations, incomes and rents are for the metropolitan statistical areas as defined by the U.S. Census Bureau. Click here for full descriptions of the individual metro areas.”